2018 - 2019 SEIUMemorandum of Understanding: Article 14: Holidays

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• 14.1 Holidays – Paid
• 14.2 Holidays – Observed
• 14.3 Holidays – Compensation for
  • 14.3.1 Holidays – Compensation – Full-Time
  • 14.3.2 Holidays – Compensation – Full-Time – Employees Not Scheduled to Work
  • 14.3.3 Holidays – Compensation – Full-Time – Sheriff’s Office Employees and Social Worker IV in the Emergency Response Unit Not Scheduled to Work
  • 14.3.4 Holidays – Compensation – Working on a Date Specific Holiday
  • 14.3.5 Holidays – Compensation – Working on Both a Date Specific Holiday and the County Observed Holiday
  • 14.3.6 Holidays – Compensation – Employees on Leave without Pay
• 14.4 Holidays – Part-Time Employee Pay
• 14.5 Floating Holiday
• 14.6 Holidays – Extra Help Employees

Read Next: Article 15: Vacation

The County shall provide full-time and part-time County employees the following paid holidays provided that the employee is in paid status on the employee’s regularly scheduled workdays before and after the holiday.

1. New Year's Day, January 1*
2. Martin Luther King’s Birthday, the third Monday in January
3. Lincoln’s Birthday, February 12*
4. President’s Day, the third Monday in February
5. Cesar Chavez Day, March 31*
6. Memorial Day, the last Monday in May
7. Independence Day, July 4th*
8. Labor Day, the first Monday in September
9. Veteran’s Day, November 11*
10. Thanksgiving Day, as designated by the President*
11. The day following Thanksgiving Day*
12. Christmas Day, December 25*
13. Each day appointed by the Governor of the State of California and formally recognized by the Board of Supervisors of the County of Sonoma as a day of mourning, thanksgiving or special observance.

* Date Specific Holidays

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If a date-specific holiday listed in Section 14.1 falls on a Saturday, the proceeding Friday shall be the County observed holiday. If a date-specific holiday listed in Section 14.1 falls on a Sunday, the following Monday shall be the County observed holiday. All other date-specific holidays listed in Section 14.1 shall be observed on the date specified in Section 14.1.

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14.3.1 Holidays – Compensation – Full-Time

All full-time employees whose regular assigned work schedule includes the date-specific holiday or the observed holiday shall receive eight (8) hours of paid holiday time off at their base hourly rate of pay. This paid holiday benefit shall be reduced proportionally by any unpaid time in the pay period in which the holiday falls.

14.3.2 Holidays – Compensation – Full-Time – Employees Not Scheduled to Work

A full-time employee (excluding Sheriff’s Office employees and Social Worker IV in the CPS Emergency Response Unit), whose assigned work schedule does not include either the date-specific holiday or the observed holiday shall observe the holiday (and not work) on one or more of the employee’s regularly scheduled work days during the same pay period as the County observed holiday, or during the pay period immediately preceding or following the same pay period as the County observed holiday. This time off can be taken in increments of one (1) hour or more up to the total holiday benefit of eight (8) hours per holiday, at the employee’s request with the supervisor’s approval. Upon completion of the six (6) week holiday benefit usage period, the ACTTC Payroll division will audit Holiday benefit taken to determine if additional compensation is due to the employee in accordance with Section 14.3.4.

14.3.3 Holidays – Compensation – Full-Time – Sheriff’s Office Employees and Social Worker IV in the Emergency Response Unit Not Scheduled to Work

A full-time employee in the Sheriff’s Office and Social Worker IV in the CPS Emergency Response Unit whose assigned work schedule does not include either the date specific holiday or the observed holiday, shall elect to receive eight (8) hours of compensatory time or eight (8) hours holiday paid at their base hourly rate. The election to receive eight (8) hours holiday paid will not increase paid status hours for the purposes of overtime in Article 7 Schedules, Hours, and Overtime.

14.3.4 Holidays – Compensation – Working on a Date Specific Holiday

The County shall compensate an employee who actually works on either the date-specific holiday or the County observed holiday listed in Section 14.1 at the overtime rate.

14.3.5 Holidays – Compensation – Working On Both A Date Specific Holiday And The County Observed Holiday

The County shall compensate an employee who works on both a date specific holiday and the related County observed holiday listed in Section 14.1 at the overtime rate for one holiday and at straight time based on the employee’s base hourly rate of pay for the other holiday. Unless required by law, only one day shall be paid at the overtime rate of pay.

14.3.6 Holidays – Compensation – Employees On Leave Without Pay

An employee on leave without pay who has paid leave remaining (including vacation, sick leave or compensatory time), shall not be permitted to use that paid leave to demonstrate that the employee was in paid status on the employee’s regularly scheduled workdays before and after the holiday as required by Section 14.1.

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For each holiday listed in Section 14.1, each part-time employee shall receive holiday pay equivalent to 1/10 of an hour regularly scheduled to be worked based on the employee’s ongoing work schedule. If the employee’s total hours in paid status (excluding the holiday benefit) exceeds the hours regularly scheduled to be worked, the employee shall receive holiday pay equivalent to 1/10 of an hour for each hour in paid status (excluding the holiday benefit). This holiday pay shall not exceed 8 hours for each holiday nor, for a part-time employee, be less than 3.2 hours for each holiday in the pay period. “Ongoing work schedule” for purposes of this Section shall mean an average of the two pay periods immediately preceding the holiday. Upon approval of the appointing authority, a part-time employee may elect to accrue compensatory time in lieu of holiday pay only when the holiday paid status creates hours in excess of the employee’s regular allocated full-time equivalent. Holiday accrued as compensatory time will not count as in-service nor affect the accruals or proration of benefits until used in a later pay period.

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Each regular, full-time employee will be granted eight floating holiday hours effected the first pay period of each year. The employee must be in paid status on the employee’s regularly scheduled workdays before and after using the floating holiday.  The timing of the employee’s use of the floating holiday shall be subject to advance approval of the Department Head or designee.  The floating holiday hours must be taken before the last full pay period of the year, and will not be carried over into the next year. Further, there will be no cash out of floating holiday hours.  Floating holiday hours must be taken in no less than 1/10 of an hour increments.  Each part-time employee shall be entitled to a prorated number of hours based on allocated FTE at the time of the annual allocation.

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Extra Help employees are not covered by this Article 14 except for the provisions of Subsection 14.3.4 above.

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